About the Community Foundation of Broward:

The Community Foundation of Broward (CFB) transforms our community through focused leadership that fosters collaboration, builds endowment, advances equity, and connects people who care to causes that matter. The CFB partners with families, individuals, and organizations to create charitable funds that make life better in Broward. More than 570 charitable Funds represent $300 million in assets, distributing nearly $200 million in grants since 1984. In the past year, CFB distributed $20 million in grants to charitable organizations, primarily impacting the areas of health, education, youth enrichment, art & culture, social and economic mobility, and LGBT causes impacting an estimated 20,000+ residents.

About the Position:
The Grants Administration Manager (GAM) is a dynamic position within the Community Impact department that expertly manages and processes Foundation grants and ensures that grant operations are smooth, effective, and timely. The GAM provides support to nonprofit organizations, Community Impact Directors, internal and external stakeholders, and works with colleagues across multiple departments.
This position will have a hand in all aspects of grantmaking and will manage a portfolio of special interest grants and scholarships. It will provide continuous improvement to our processes, provide exceptional customer service, be a knowledge source on grant data and information.

Team: Community Impact
Supervisor: Director of Community Impact

Desired Education, Experience, and Skills:
This position requires a goal-oriented and results-driven individual who is a self-starter and has proven effective project and time management skills. The ideal candidate is good at problem-solving, has excellent written and verbal skills, and is a knowledge seeker. Experience working with community-based organizations, managing databases, working in a complex organization and on a team is essential.
Bachelor’s degree
Minimum of 3 years of consistent high-level relative work experience in program administration, operations, or management; data collection, measurement and evaluation; working with senior leadership to advance an agenda. Strongly preferred candidate will have grants administration, grantmaking, grants management or grant compliance.
Demonstrated ability to create and implement strategies that lead to improved organizational effectiveness and/or community impact.
Ability to build solid trusted relationships with various and diverse sectors of a community.
Baseline knowledge and understanding of nonprofits; IRS rules, governance organizational structure and program development.
Strong and effective communication skills. with experience in public speaking
Proficiency in Microsoft Office Suite, Teams, SharePoint, email protocol and internet research.
Experience using Foundant, Submittable, Flux, or any grants management system is a plus.
Job Responsibilities:
1) Grants Administration
a. Pre-application and technical assistance to nonprofits preparing grant proposals, disseminating RFP, application materials, manage and host office hours, etc.
b. Manage the post award process including but is not limited to updating profile records, booking grants in GLM and C-Suite, setting up reports/follow-ups, generating grant agreements, and payment letters.
c. Organize and present at workshops for nonprofits (RFP session, Power Builders, PR & Reporting, etc.)
d. Conduct due diligence to determine grant eligibility and award qualification.
e. Manage nonprofit organizations records and grants records in C-Suite and GLM.
f. Run monthly available to spend reports for unrestricted and field of interest funds and assist Directors with funding allocations for approved projects.
g. Assist Finance with the annual Agency Endowed and Designated distribution, conduct periodic (every other year) due diligence checks on organizations to ensure their good standing with the IRS, and update C-Suite records as needed.
h. Establish, build, and maintain relationships with nonprofits and convene them when required.

2) Reporting & Data Management Systems
a. Serve as a department grants data system platform go-to resource and information manager on the GLM database.
b. Ensure reports are available to grantees and submitted timely.
c. Run data reports on all grants.
d. Conduct research as needed to assist with community impact issues.
e. Produce collateral for Community Impact dept., staff, committees and board communication on grants, programs, etc. and assist with meeting preparation.
3) Grants Coordination & Other Duties
a. Scholarship coordination for annual awards. Prepare and distribute scholarship applications and work with partner organizations. Vet applications and oversee the review process. Manage data entry or applications, award and decline letters.
b. Field of Interest Fund Coordination. Run RFP process and/or identity organizations for a minimum of 6 unique field of interest funds, including animal welfare, Thanksgiving dinners, and Turner/France, and ensure quality control of donor intent on grants from portfolio of Funds.
4) Community Involvement: be actively involved in the community, which includes attending meetings, site visits, conferences, etc., to advance the work of the CFB.
5) Perform other duties as assigned.

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Grants Administration Manager